Back in December I shared that the Ministry is presently working on updating the application forms and guidance documents. This is not intended to make the application process harder, but they’ve been working on this for the past year because the big spike in applications caused them to see areas which they felt needed improvement. Their stated aim for the review of the forms is to “to ensure the application process and requirements are clear for parents, and to support staff decisions. The large increase in home education applications in late 2021 highlighted areas to regional and national office staff which needed to be reviewed to ensure a smoother application process overall.”

I would also note that the Ministry has promised a refresh of the forms since they introduced the current ones in 2016, due to persistent technical issues with them.

The Ministry sent NCHENZ, as well as HSNZ, a draft copy of the new forms, and we provided substantial feedback on them a few weeks ago. The Ministry is now working further on the forms. What further changes they will make and when these will come into effect are yet to be seen.

Once I know what the final format will look like, NCHENZ and I will provide updates on anything families need to be aware of. 

Meanwhile, a reminder of my longstanding advice - it is best NOT to use the Ministry's application form, except for Section One. For the rest, use a separate document to answer the questions. Just this week I've seen another case where a family completed their application using the Ministry form, but when they sent the file to the MoE, at the Ministry end it appears to be 3/4 blank, even though the information is definitely there - both I and the family can see it, but Ministry staff can't, even in a copy transmitted by me on the family's behalf. That's just one of the frustrating examples of the many technical difficulties experienced with the current forms. Hopefully they will be resolved as part of the updated forms in due course. 

This article looks at HOW home educated students can gain NCEA, including the criteria to gain credits, how link schools work etc. For a more general overview of how NCEA itself is structured, and the changes taking place, as well as alternative high school qualification options, and ideas around preparing for qualifications, see THIS article. 

NCEA (National Certificate of Educational Achievement) is the NZ state high school qualification. It is administered by NZQA (New Zealand Qualifications Authority). Among other things, NZQA determines what unit standards and achievement standards are approved, oversees the assessment of student work for credit, and maintains the databases of standards, assessment rules, and student achievements. 

Only organisations with "consent to assess" (student work) and "consent to access" (the framework) are permitted to assess work, determine whether it meets the requirements to gain the credits attached to the unit of work, and upload the results to the framework. These organisations are typically: most secondary schools, most tertiary education organisations, and other approved education providers. There are NO homeschool organisations with consent to assess/access, and so home educated students must have work assessed by one of the approved providers in order to gain credits and have them added to their learning record on the NZQF (NZ Qualifications Framework, which is controlled by NZQA). 

NCEA has three levels - Level 1, Level 2, and Level 3 - typically completed in Years 11, 12 and 13 in schools. 
NCEA is changing, and these changes are being rolled out over the next several years. The timeline has been adjusted several times, to this may be subject to further changes. As of now (July 2023), the following applies:

Students entering Level 1 in 2024 will be under the new system for Level 1, which is that they will need to gain 60 Level 1 credits, plus 20 literacy/numeracy credits. 

These literacy/numeracy credits will be gained by sitting a Common Assessment Activity (CAA) which is an external exam done online at schools, offered at least twice (possibly more) per year. Once the new NCEA system is fully rolled out, ALL NCEA students will need to pass the CAA in order to be awarded any level of NCEA, though they can attempt it as many times as needed in order to pass. HOWEVER...

For 2024 and 2025, students will also be able to gain the required literacy and numeracy credits through an alternative set of assessment standards. There has been considerable concern expressed about the NCEA changes, which has resulted in this temporary allowance, among other tweaks to the timeline. I don't yet have information on what these assessment standards will be, though I suspect they'll be a continuation of the current lit/num standards in the meantime, or something very similar. 

Students entering Level 2 in 2024-2025 will still be under the present system, which is that they must gain 60 credits at Level 2 or above, plus 20 credits at any level, while also meeting the Level 1 literacy/numeracy requirements (which is what usually comprises the extra 20 credits). 

Students entering Level 2 from 2026 onwards, will be under the new system, which is that they must gain 60 Level 2 credits, plus have passed the CAA exam. 

Students entering Level 3 in 2024-2026 will still be under the present system, which is that they must gain 60 credits from Level 3 or above plus 20 credits from Level 2 or above (these can be previously earned "carry over credits") and must also have met the Level 1 literacy/numeracy requirements. 

Students entering Level 3 from 2027 onwards will be under the new system - requiring 60 Level 3 credits, plus have passed the CAA exam. 

University Entrance requirements (via NCEA) are currently that the student must have gained each of the following:

• NCEA Level 3
• 14 credits at Level 3 in each of three approved subjects
• Literacy - 10 credits at Level 2 or above, made up of:
  • 5 credits in reading
  • 5 credits in writing
• Numeracy - 10 credits at Level 1 or above, made up of:
  • achievement standards – specified achievement standards available through a range of subjects, or
  • unit standards - package of three numeracy unit standards (26623, 26626, 26627- all three required), or
  • numeracy unit standard 32406 OR te pāngarau unit standard 32412. (these are for students in 2022-2023 only)

University Entrance requirements are being reviewed in light of NCEA changes, and there are expected to be some amendments from 2024, though this may be pushed out due to the delay in Level 2&3 changes. 

More information about the NCEA change programme, approved standards, NCEA in general and University Entrance can be found at the following websites:

• New home of NCEA
• NZQA's existing/older site
• NZQA's revamped (still in progress) site​

(There's quite a bit of cross over in internal links between the above three sites currently). 

Each year, NZQA publishes its current "assessment rules" for NCEA. In previous years, there has been a set of rules and several pages on the website dedicated to homeschooled students, including information on how our students are assessed, using a link school, and a document to get the school to sign. This year, they've removed all that, and just have the one set of rules, which specifically state that they replace, among other things, the previous assessment rules for home-schooled students. The 2023 set of rules can be viewed HERE. 

What is not immediately clear in reading them is HOW they apply to home educated students, and whether there are any significant changes on previous years, so after some digging, and some emails with NZQA (it only took them 6 months to answer me, hence the delay in publishing this article!), here's what you need to know: 

Buried on the website is a document called "Internal and External Assessment of Home-Schooled Students." It explains that:

• Home-schooled students and other persons who are not enrolled in a School are only eligible to be assessed against standards [for credit] or enter in a New Zealand Scholarship subject through linking with a School with Consent to Assess.
• There is no obligation on the part of any School to act as a Link School for home-schooled students wishing to enter for standards assessment or enter a New Zealand Scholarship subject.
• Home-schooled students wishing to enter for assessment standards or enter a New Zealand Scholarship subject must do so through a Link School using the appropriate form (see below)
• A home-schooled student must meet all entry and eligibility criteria as specified in the Assessment Rules for Schools with Consent to Assess 2022 and are subject to the requirements of those Rules.
• A home-schooled student who wishes to enter for New Zealand Scholarship must not have completed their secondary education in a previous year and must attest to their eligibility through a Justice of the Peace.
• Before accepting an entry for any unit or achievement standard from a home-schooled student or other person, the Principal's Nominee of the School must be satisfied that the assessment programme undertaken by the home-schooled student is:
  • fair, valid, reliable, and consistent nationally with the assessment Standard; and
  • all work presented for assessment by the student or other person is authentic.

             Note: All relevant internally assessed work must be moderated by the Link School.

• The Link School must carry out the necessary administration tasks for entering home-schooled students in examinations or other external assessments.
• The home-schooled student's results must be processed along with other students’ results from the Link School.
• A School which agrees to link with and / or perform other services for students who are home-schooled may make arrangements necessary to do so, including for any administrative costs.

You can view the above document HERE. It has an additional page with some links, though a couple of them are out of date. 

Even more buried is the form you need to use. I've saved a copy and you can download it HERE, as it's not easy to access from the NZQA website. This form has sections for internal assessment agreement, external assessment, and scholarship entry. Once completed, you need to keep a copy, and so does the school. The form is useful in discussing the options with the school, as many of them have no idea whatsoever how this works. 

Note that internal assessment is where the student completes work that is then assessed by a teacher at the school. External assessment is where the student sits exams (which are marked via NZQA). The new CAAs are externals, though they are sat at different times of year to the other external exams, which are held in set blocks near the end of the year. 

As noted above, most schools have no idea how NCEA assessment for homeschooled students works. If you would like to make a link school arrangement, you will need to approach suitable schools near you, make an appointment, and discuss it with them, which means you will likely need to explain to them how this works, and request for them to agree to be a link school for your student. Remember, they are under no obligation to do so. Take copies of the two documents linked above to show them, and if they agree to do so, get them to fill in their parts of the second form. 

The reality is that getting a high school to agree to be a link school for external exams is usually not too difficult. In such cases, all they need to do is take care of a little paperwork, order the examination papers for the student, ensure they have a place to sit in the exams, collect the papers afterwards and send them in. They're doing this for 100s of other students and one more is no big deal. They also routinely do this for Te Kura students, so are relatively familiar with the process. Making an appointment to see the Principal's Nominee and discussing it and completing the paperwork is often all it takes. 

However, finding a school willing to act as a link school for internal assessment is a completely different matter. Most schools consider themselves too busy with their own students and don't want to even think about this. And if they are more willing, they will have questions like - what are they assessing? Who sets/decides the work? How does it align with the assessment standards? How do they know the student has not cheated? etc. By the way, there are no set answers to these questions - they are all matters for discussion/negotiation. The result is that it is rare for a school to agree to provide internal assessment for home educated students. The Ministry is convinced that most schools should be willing to do so, but this has never been the reality. 

One of the most common questions in light of the above is: can a student attain NCEA via external credits only? The answer to this is - possibly. Each set of external exams includes several papers, each one examining a certain assessment standard, and each worth a set number of credits. You can find out the details of exams and credits for each subject on the NZQA website. It takes a bit to get your head around the details and how to find things on the website, but to give an example, I can see that the Level 1 Science exam for 2023 will include the following:

• 90940 - Demonstrate understanding of aspects of mechanics - 4 credits
• 90944 - Demonstrate understanding of aspects of acids and bases - 4 credits
• 90948 - Demonstrate understanding of biological ideas relating to genetic variation - 4 credits

Now, a student does not have to sit ALL of the papers in an exam - they may have just enrolled for certain ones - and it's worth noting that they have the full 3 hours available in an exam to work on whatever papers they are sitting, even if it's not the full number of available ones. But if our hypothetical student DID sit all three of the above science papers, and was successful in all of them, they could gain a total maximum of 12 credits in science. 

Remember that for each paper you plan to have your student sit, they need to have completed suitable learning/work ahead of time to prepare them to sit that specific paper. 

So the answer to the question of whether a student can gain NCEA (and/or U.E) via exams only needs to be worked out based on:

• What subjects they will do
• What papers are within the exams they will sit, and which ones they will be prepared for/ready to sit
• The total number of credits available this way

Schools are not the only organisations which provide programmes where students can gain credits. Pretty much any institution or training provider that provides recognised training will have their courses based on recognised standards which are attached to credits on the NZQF. These credits will be at various levels, starting at Level 1 and going through to much higher levels. Completing any approved standards with an agency who has consent to assess/access will give your student additional credits which will be added to their learning record and are included in their overall attainments. 

Some ways that students may gain credits and/or complete NCEA other than via secondary schools include:

• STAR courses - these are short (around 4 month) courses offered by various providers. STAR stands for "Secondary Tertiary Alignment Resource" and most of these courses are offered by universities or polytechs to secondary students. While websites may say there are no fees, that applies to students enrolled in schools, as govt funding for STAR courses is provided through schools. Home educating families will have to pay for these courses if they wish their students to enroll. These courses are for capable Year 12&13 students and are at first year university level. 
• Gateway courses - these are structured workplace-based learning programmes for Year 11-13 students, typically overseen by Industry Training Organisations (ITOs). Again, they are funded for students in school, but home educators need to pay for them. An example would be MITO's StartUp programme, where students would spend time in an automotive workplace (parents need to arrange this), usually one day per week. They would have specific coursework/assignments to complete, and there are specific activities they have to complete and be assessed on by a suitable workplace supervisor and/or ITO assessor. 
• Foundation Studies - these are courses via tertiary providers aimed at school leavers who have not completed NCEA Levels 1 or 2. Generally these are not ideal for secondary students, as they really are aimed at adults with little educational background, and the content may not be very interesting. For this reason, some providers, such as Open Polytech, will no longer allow home educated students to enroll in these courses, but some providers may still do so. 
• Enrolling in Te Kura under the Young Adult gateway - this is free for 16-19 year olds who are not enrolled in school, and enables students to work towards NCEA. If a home educated students is enrolled full time in Te Kura (3 or more subjects) their exemption and homeschooling supervision allowance ends, but on the other hand, they are then eligible for funded access to STAR and Gateway courses. Working via Te Kura is also good for students who don't want to sit exams, but wish to gain NCEA via internal assessment only. This is possible for most levels of NCEA, though it may be more difficult to attain U.E via internal assessment only, due to the need to gain at least 14 credits in each of 3 approved subjects. 
• Pre-trade and primary industry courses - these are full time programmes for students who are 16+ (15yos with exemptions may be accepted), in which the students are attending in person, working on both practical and academic requirements. They are aimed at students wanting to attain Level 2 and the skills to enter an apprenticeship or similar. There are various providers around the country. Some providers also offer shorter distance courses to give students a taste and help them gain a few credits. 
• Additional credit-earning courses. Many short courses in various things have some credits attached. For example, completing a St John first aid course would gain the student some credits. There is a directory of education providers HERE - once you see who is on it, you can look up the websites of the ones you are interested in to find out more about what they offer. 

NCEA is the NZ state high school qualification. Gaining NCEA is a means to an end, not an end in itself. When considering whether your student needs NCEA, and how to access it, think about what they are wanting to do AFTER they finish high school, and what they need to be able to pursue this. Not all students need to complete NCEA. They may wish to gain an alternative high school qualification, or just need to complete enough credits to demonstrate they have what it takes to move on to whatever is next for them. 

NCEA credits can only be gained on work that is assessed and recorded by an approved education or training provider, who are deemed to have "consent to assess" (the work) and "consent to access" (the qualifications framework). Credits are attached to units of work, known as "standards" which may be internally or externally assessed. Home educated students can have an arrangement with a local high school to act as a "link school" for assessment purposes; most often they are only willing to do so for external assessments (exams). 

Students can also gain credits by completing courses through alternative institutions and/or training providers.

Getting to grips with NCEA and how it all works is akin to learning a whole new language. Don't be discouraged if you found some of the terms used above confusing, or you are having trouble wrapping your head around how it all comes together. This takes time! The same can be said for any qualification system - they each have their own terms, requirements and processes.  

I hope that the above information has given you something of an overview of how NCEA works and how it can be accessed for home educated students.